Microsoft Office Tutorials and References
In Depth Information
Saving Your Work
5. Navigate to the location containing the fi le you want to open.
6. Select the desired fi le, and then click Open.
7. Save your work as a PowerPoint fi le by choosing File
Save As.
See the next section for more information about saving.
Saving Your Work
PowerPoint is typical of most Windows programs in the way that it saves and opens fi les.
The entire PowerPoint presentation is saved in a single fi le incorporating any graphics,
charts, or other elements. The fi rst time you save a presentation, PowerPoint prompts you
for a name and location. Thereafter, when you save that presentation, PowerPoint uses the
same settings and does not prompt you for them again.
Understanding save locations
Where can you save your fi les? You can save fi les in any location on your local hard disk, on
a removable drive such as a USB fl ash drive, to a network location, to your SkyDrive, or to a
SharePoint server, just to name a few. A more pertinent question is, where should you save
your fi les? That depends on your situation.
In most Offi ce 2013 apps, the default save location is your SkyDrive. Your SkyDrive is a free
online storage location that Microsoft provides to anyone who wants it. (You don’t even
have to be a Windows or Offi ce user.) Your SkyDrive is available no matter what computer
you are logged into, as long as you have an Internet connection, so it’s a good choice for
people who have multiple PCs that they alternate between. See Chapter 39 for more
information about saving to your SkyDrive.
The main drawback to using your SkyDrive is that if your Internet connection isn’t
available, neither are your fi les. People with intermittent or inconsistent Internet service may
want to store fi les on the local hard drive, where they are always available. Saving to your
Documents library is a safe bet, but you can also create your own folders on your hard drive
and save there.
If you have a local network in your home or offi ce, you might have a central fi le storage
location on that network. For example, all the people in your department might save their
fi les to the same network share so that the fi les are available to everyone at all times. Some
companies maintain SharePoint servers for fi le sharing; others just make network drives
and folders available to all the users who need them.
If you want local portability, consider saving to a removable drive such as a USB fl ash drive
or an external hard drive. You can then plug the storage device into some other computer
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