Microsoft Office Tutorials and References
In Depth Information
Opening a file from a different program
TABLE 21.4 Open Options
Open button setting
The default; simply opens the ﬁ le for editing.
Allows changes but prevents those changes from being saved
under the same name.
Open as Copy
Opens a copy of the ﬁ le, leaving the original untouched.
Open in Browser
Applicable only for web-based presentations; opens it for
viewing in a web browser. PowerPoint 2013 does not save in
web format, so it applies only to web-based presentations
created in earlier versions of PowerPoint that supported that
Open in Protected View
Opens the ﬁ le in an uneditable view. This option not only
prevents you from saving any changes to the ﬁ le, it also prevents
you from making changes.
Open and Repair
Opens the ﬁ le, and identiﬁ es and repairs any errors it ﬁ nds
Show Previous Versions
Applicable only if the presentation ﬁ le is stored on an NTFS
volume under Windows 7, this feature enables you to access
the Versions feature in Windows 7 that stores previous versions
of ﬁ les. It is not applicable to Windows 8, which does not store
previous versions in the same way.
Opening a i le from a different program
Just as you can save ﬁ les in various program formats, you can open ﬁ les from various
programs. PowerPoint can detect the type of ﬁ le and convert it automatically as you open it,
so you do not have to know the exact ﬁ le type. (For example, if you have an old PowerPoint
ﬁ le with a .ppt ﬁ filename extension, you don’t have to know what version it came from.)
The only problem is with ﬁ les that have ﬁ filename extensions that PowerPoint doesn’t
automatically recognize. In that case, you must change the File Type setting in the Open dialog
box to All Files so that the ﬁ le to be opened becomes available on the ﬁ le list, as shown in
Figure 21.15. The change is valid for only this one use of the Open dialog box; the ﬁ le type
reverts to All PowerPoint Presentations, which is the default, the next time you open the