Microsoft Office Tutorials and References
In Depth Information
Navigating dialog boxes
Stay-on-top dialog box: A modeless dialog box works in a manner similar to a
toolbar. When a modeless dialog box is displayed, you can continue working in the
Offi ce application, and the dialog box remains open. Changes made in a modeless
dialog box take effect immediately. An example of a modeless dialog box is the Find
and Replace dialog box. You can leave this dialog box open while you continue to
use your worksheet. A modeless dialog box has a Close button but no OK button.
Most people fi nd working with dialog boxes to be quite straightforward and natural. If
you’ve used other programs before Offi ce, you’fill feel right at home. You can manipulate the
controls either with your mouse or directly from the keyboard.
Navigating dialog boxes
Navigating dialog boxes is generally very easy — you simply click the control you want to
activate.
Although dialog boxes were designed with mouse users in mind, you can also use the
keyboard. Every dialog box control has text associated with it, and this text always has
one underlined letter (a hot key or an accelerator key ). You can access the control from the
keyboard by pressing Alt and then the underlined letter. You can also press Tab to cycle
through all the controls on a dialog box. Pressing Shift+Tab cycles through the controls in
reverse order.
When a control is selected, it appears with a dotted outline. You can use the Spacebar to activate a selected
control.
Using tabbed dialog boxes
Several Excel dialog boxes are “tabbed” dialog boxes: That is, they include notebook-like
tabs, each of which is associated with a different panel.
When you select a tab, the dialog box changes to display a new panel containing a new set
of controls. The Format Cells dialog box from Excel, shown in Figure 2.27, is a good example.
It has six tabs, which makes it functionally equivalent to six different dialog boxes.
Tabbed dialog boxes are quite convenient because you can make several changes in a single
dialog box. After you make all your setting changes, click OK or press Enter. Some dialog
boxes, such as the Word Options dialog box shown earlier in the chapter, may have tabs
along the left rather than across the top.
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