Microsoft Office Tutorials and References
In Depth Information
Understanding Office 2013 file formats
and using ﬁ les can differ among Ofﬁ ce programs, after you have learned to work with ﬁ les
in one Ofﬁ ce application, you should be able to work with ﬁ les in any other Ofﬁ ce
application. The skills you learn next will come in handy when you need to work with ﬁ les in
various Ofﬁ ce programs.
Understanding office 2013 i le formats
Every program saves data in a particular ﬁ le format that reﬂ ects how the program
identiﬁ es, organizes, and interprets the information contained within the ﬁ le. You can typically
identify which program was used to create a ﬁ le in one of two ways:
The ﬁ le’s icon in a Windows folder window or a dialog box, such as the Open dialog
box, identiﬁ es the program used to create the ﬁ le. All ﬁ les created in a particular
program use the program’s icon. Figure 3.1 shows the ﬁ le icons for some of the key
Ofﬁ ce programs. (The size and appearance of the icons vary depending on the view
selected in Windows or the dialog box.)
A ﬁ le’s icon reﬂ ects the program used to create the ﬁ le.
A three- to ﬁ ve-letter ﬁ le name extension (such as .docx for Word 2013 ﬁ les) also
identiﬁ es the program used to create the ﬁ le. Although ﬁ le name extensions often
are hidden, you may see the extension when viewing the properties of a ﬁ le or
browsing to ﬁ nd a ﬁ le in Windows.