Microsoft Office Tutorials and References
In Depth Information
Understanding Office 2013 file formats
and using fi les can differ among Offi ce programs, after you have learned to work with fi les
in one Offi ce application, you should be able to work with fi les in any other Offi ce
application. The skills you learn next will come in handy when you need to work with fi les in
various Offi ce programs.
Understanding office 2013 i le formats
Every program saves data in a particular fi le format that refl ects how the program
identifi es, organizes, and interprets the information contained within the fi le. You can typically
identify which program was used to create a fi le in one of two ways:
The fi le’s icon in a Windows folder window or a dialog box, such as the Open dialog
box, identifi es the program used to create the fi le. All fi les created in a particular
program use the program’s icon. Figure 3.1 shows the fi le icons for some of the key
Offi ce programs. (The size and appearance of the icons vary depending on the view
selected in Windows or the dialog box.)
FIGURE 3.1
A fi le’s icon refl ects the program used to create the fi le.
PowerPoint
file icon
Word file
icon
Access
file icon
Excel file
icon
Publisher
file icon
A three- to fi ve-letter fi le name extension (such as .docx for Word 2013 fi les) also
identifi es the program used to create the fi le. Although fi le name extensions often
are hidden, you may see the extension when viewing the properties of a fi le or
browsing to fi nd a fi le in Windows.
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