Microsoft Office Tutorials and References
In Depth Information
Creating a new, blank file
The fi le formats for the 2007 releases of Word, Excel, and PowerPoint dramatically changed
to use the Microsoft Offi ce Open XML Formats, and the Offi ce 2010 and 2013 versions retain
the XML formats. The Microsoft Offi ce Open XML format is based on a wider standard
called eXtensible Markup Language (XML), a method of describing data that was designed to
facilitate sharing data between different systems. To signify their XML roots, the fi le name
extensions for Word, Excel, and PowerPoint now include an x: .docx for Word documents,
.xlsx for Excel workbooks, and .pptx for PowerPoint presentations. The change to
XMLbased fi le formats enables the applications to create smaller, more secure fi les that can be
shared more easily.
If an office i le from recent versions including 2013 has been saved in a special macro-enabled format, it will have
the .docm (Word), .xlsm (Excel), or .pptm (PowerPoint) i le name extension and its i le icon will include an
explanation point on a yellow page.
Access 2013 also retains the .accdb database fi le format rather than the older .mdb fi le
format for versions prior to 2007. The Access fi le format and the database engine that drives
it give tighter integration with SharePoint and Outlook 2013. There are also some special
variations of the Access fi le format, including an execute-only database fi le ( .accde ) and
a runtime version ( .accdr ). Although Access can read tables from database fi les created in
earlier Access versions for backward compatibility, older Access versions cannot read tables
from an Access 2013 database fi le. Publisher 2013 fi les continue to use the .pub fi le name
extension.
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The Offi ce 2013 Word, Excel, and PowerPoint applications also can save and open fi les based
on the Open Document Format (ODF) standard. The specifi c fi le format names vary
depending on the application — OpenDocument Text ( *.odt ) for word processing, OpenDocument
Spreadsheet ( *.ods ), and OpenDocument Presentations ( *.odp ). Support of these formats
means that Offi ce applications can work with fi les created using an OpenOffi ce application,
further reducing barriers to collaboration. The primary Offi ce 2013 applications also can save
fi les in the portable XPS (XML Paper Specifi cation) and PDF (Portable Document Format) fi le
types. You can double-click an XPS document in a folder window to open it in XPS Viewer
(Windows 7) or the Reader app (Windows 8). Viewing a PDF fi le in Windows 7 requires the
free Adobe Reader application that you can download from any number of locations online,
while the Reader app in Windows 8 enables you to view PDF fi les.
Creating a new, blank i le
When you start some of the Offi ce applications — such as Word, Excel, and PowerPoint —
the application Start screen appears and gives you the choice of creating a new, blank fi le
by clicking the choice for a new blank fi le. You can then begin adding and formatting the
content you want to preserve for yourself or other readers or viewers.
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