Microsoft Office Tutorials and References
In Depth Information
Saving and naming a file
PowerPoint also enables you to create a i le by applying a design theme. Although themes don’t include any content,
they do provide attractive, consistent formatting for all the slides in a presentation. When you choose File ➪ New,
the PowerPoint Backstage displays themes; use one of the methods to search online (Steps 2b and 2c above) to i nd
templates rather than themes.
Saving and naming a i le
When you create a new ﬁ le, the application assigns it a temporary name. If you create more
than one new ﬁ le in Excel, for example, the program will assign the temporary ﬁ le names
sequentially, that is, Book1 , Book2 , and so on. To replace the temporary ﬁ le name and to
make sure that your work in a ﬁ le gets preserved on your computer’s hard disk or a network
drive, you need to save the ﬁ le. The application you’re saving with will automatically apply
the ﬁ le format extension to whatever ﬁ le name you specify during the Save process.
Use the following steps to save a newly created ﬁ le:
1. Choose File ➪ Save As or press Ctrl+S. The Save As screen appears in Backstage
2. Click Computer in the middle pane. You could leave your SkyDrive selected, and
save the ﬁ le there. Chapter 39, “Collaborating in the Cloud with SkyDrive” describes
that process. Additionally if you have downloaded and saved a ﬁ le from an online
location, you will see an Other Web Locations choice in the middle column and can
use it to return to a prior location from which you saved an online ﬁ le.
3. Under Computer, click a folder, or the Browse button. Any choice displays the
Save As dialog box shown in Figure 3.6.
4. Navigate to the desired folder using the Navigation pane at the left side of the
Save As dialog box or by double-clicking subfolder icons in the list of ﬁ les. In the
Navigation pane, double-click a higher-level location such as Computer or Network to
open its tree, and then navigate down through the tree by clicking the white triangles
that appear beside computer, disk, and folder names to open those locations. Click the
folder or subfolder that holds the ﬁ le you want to open when you see it in the tree.
5. Select the contents of the File name text box by dragging over them with the
insertion point if needed, and then type the desired ﬁ le name.
6. Press Enter or click the Save button. Word saves the ﬁ le and returns to it on-screen.
Use the New folder button above the list of i les in the Save As dialog box to create a new folder within the current
folder. After clicking the button, type a folder name and press Enter. You can add a folder to the Favorites list in the
Navigation pane by dragging it from the i le list to the Favorites section.